Warren County Circuit Clerk Office
The Warren County Circuit Clerk is located at the Warren County Courthouse, 104 West Main Street, Suite G, Warrenton, MO 63383. The county directory and Missouri Association of Counties list the Circuit Clerk phone number as 636-456-3363. County hours are listed as Monday through Friday, 8:00 a.m. to 4:30 p.m., with closure on legal holidays. The Circuit Clerk supports the Circuit Court, which is Warren County's primary trial court within Missouri's 12th Judicial Circuit.
The Circuit Clerk is the local access point for court case files, including civil, criminal, family, probate, small-claims, traffic, and other circuit matters. Online case information is searched through Missouri Case.net, while certified copies and older or non-digitized files often require clerk contact. Court staff can help with access and forms, but the 12th Judicial Circuit cautions that staff cannot give legal advice.
Warren County Circuit Clerk
104 West Main Street, Suite G
Warrenton, MO 63383
636-456-3363
Monday-Friday, 8:00 a.m.-4:30 p.m.
What the Warren County Circuit Clerk Keeps
The Circuit Clerk handles court case records. That means the clerk is different from the County Clerk and the Recorder of Deeds. The County Clerk keeps County Commission, election, payroll, liquor license, auctioneer license, and notary commission records. The Recorder records documents affecting real estate, personal property, subdivisions, tax liens, military discharge papers, and marriage licenses. The Circuit Clerk keeps the court file after a case is opened in Circuit Court or one of its divisions.
- Civil court files, including petitions, motions, judgments, garnishments, and satisfaction entries.
- Criminal court files, including charges, pleas, bond orders, hearings, dispositions, and sentences.
- Family case files, including divorce, custody, support, paternity, and protection-order matters.
- Probate Division files for estates, wills, guardianships, conservatorships, and related orders.
- Traffic, municipal, and small-claims matters when filed in or routed through the circuit court system.
Searchers should use Case.net first when they need public docket information. They should call the Circuit Clerk when they need a certified court copy, an older case, a file not visible online, or a case access question that depends on court rules.
Request Warren County Certified Copies
A certified copy is a clerk-authenticated copy used for official purposes. Divorce decrees, judgments, probate letters, and other court orders may need certification before a school, bank, agency, title company, or another court will accept them. The Warren County research did not locate a current Circuit Clerk copy-fee table, so requesters should confirm charges before placing an order.
- Search Case.net or locate the case number from prior paperwork.
- Identify the exact document needed, such as decree, judgment, docket sheet, order, or letters.
- Call the Circuit Clerk at 636-456-3363 to confirm availability, access rules, and current copy fees.
- Provide party names, case number if known, document type, number of copies, and certification request.
- Ask whether pickup, mail, or another delivery method is available for the requested record.
Warren County Clerk Request Fields
The research did not locate a Warren County Circuit Clerk online request form with named fields. A useful court-copy request still needs enough detail for staff to find the file and determine whether the record is public. If a case involves juvenile, adoption, protected-person, mental-health, sealed, or expunged material, the clerk may need proof of authority or a court order before releasing copies.
| Field | Required | Notes |
|---|---|---|
| Case number | Strongly recommended | Use the Case.net number or the number printed on court papers. |
| Party names | Yes | Include plaintiff/defendant, petitioner/respondent, or decedent/protected person names. |
| Case type | Recommended | Civil, criminal, family, probate, traffic, small claims, or municipal. |
| Document type | Yes | Judgment, decree, order, docket sheet, letters, or other named item. |
| Certification request | When needed | Say whether a plain copy or certified copy is required. |
| Requester contact | Yes | Provide phone, mailing address, and any deadline. |
Warren County Circuit Clerk Fees
Official Warren County research did not locate a Circuit Clerk fee schedule for plain copies, certified copies, search fees, or court filing fees. The Recorder's detailed fee table should not be reused for Circuit Clerk court copies because it applies to recorded documents and marriage licenses. Use the court clerk's current quote for the case type and document requested.
| Item | Amount / Source Status |
|---|---|
| Plain court copy | Not located in official Warren County sources; confirm with Circuit Clerk |
| Certified court copy | Not located in official Warren County sources; confirm with Circuit Clerk |
| Civil filing fee | Not located in official Warren County sources; confirm with Circuit Clerk |
| Probate filing fee | Not located in official Warren County sources; confirm with Circuit Clerk |
| Recorder certified document copy | $1 per page plus $1 certification, only for Recorder documents |
Note: A fee marked as not located should be verified by phone before mailing money or arriving at the courthouse.
Warren County Clerk Office Split
Warren County has a useful office split. The Circuit Clerk is at the courthouse for court files. The County Clerk and Recorder are at the Administration Building for county records, election records, recorded documents, and marriage licenses. This avoids a common mistake: a marriage license copy is not ordered from the Circuit Clerk, and a divorce decree is not ordered from the Recorder.
The Warren County Clerk fees page is assigned in the image manifest for this clerk topic and shows why the non-court clerk office should be treated separately from Circuit Clerk records.
The page source supports the local distinction between clerk offices. Court copy and case-file questions stay with the Circuit Clerk, while County Clerk and Recorder records follow the separate Administration Building offices.
Case.net and Courthouse Requests
Case.net is the main online public case-search path for Warren County court records. It supports case-number searches and litigant-name searches, with optional narrowing by circuit, location, case type, and date of birth where available. The official Missouri court tracking handout also describes Track This Case alerts, but it warns that tracking output is not an official court record. Certified copies still come from the clerk.
For law-enforcement records, sheriff arrest reports, or administrative county records, use the custodian of the agency that holds the record. Missouri Sunshine Law material says written requests are encouraged and custodians generally must respond within three business days by producing records, explaining closure, or estimating availability. Court records use court access rules and clerk procedures, so Chapter 610 is not a substitute for asking the Circuit Clerk about a court file.
Municipal court matters can add one more access point. Warrenton Municipal Court is a division of the Warren County Circuit Court and hears alleged city code or ordinance violations. Its office is at City Hall, while sessions are held at the Annex Building. If a ticket or ordinance case does not appear where expected, the Circuit Clerk and municipal court clerk can help confirm which division holds the current file.